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ESPO Framework 676 - A ‘One Stop Shop’ for Facilities Managers

Facilities managers across the public sector share a growing number of challenges on a daily basis. From catering to security, for one or multiple estates, the roles and tasks that fall under the remit of a facilities manager often seem never ending.

We recently undertook extensive stakeholder engagement with a number of procurement teams from educational establishments, local authorities, the emergency services and NHS trusts to try and better understand the complex nature of purchasing facilities management services.

As suspected, our meetings revealed that FM managers are under the same financial pressures as all other public sector managers in that they are expected to deliver the same level of service on a reduced budget. Sourcing and working with a variety of suppliers to provide all their FM needs also makes management of a range of different suppliers difficult, time-consuming and costly.


It was these discussions which led us to launch the Total facilities management solutions framework, to enable facilities managers to source just one company to provide all of their FM needs, giving them just one supplier to deal with and enabling them to make cost efficiencies through buying a range of services from the same supplier.

The appointment of just one provider for all your FM services, sourced from a UK and EU procurement regulation compliant framework, offers facilities managers a number of real benefits:
 

  • The use of just one supplier offers economies of scale, increased efficiencies and less onerous contract management
  • Access to both large and SME FM providers - extensive stakeholder engagement was undertaken to ensure both were included on the framework.
  • All suppliers on the framework have been rigorously assessed by ESPO
  • Pre-agreed terms and conditions with all suppliers


Facilities managers are able to choose from different ‘lots’ depending on their own specific requirements:

Lot 1: Total FM

This lot incorporates a comprehensive range of both soft and hard facilities management services such as property refurbishment, cleaning and pest control.

Sub-Lot 2A: Soft FM (annual requirements over £50,000)

This lot requires suppliers to provide and deliver an integrated range of soft facilities management services such as cleaning, security and catering.

Sub-Lot 2B: Soft FM (annual requirements under £50,000)

This lot is designed for more specialist Soft FM requirements, typically delivered on a regional/local basis.

Sub-Lot 3A: Hard FM (annual requirements over £50,000)

This lot requires suppliers to provide and deliver an integrated range of hard facilities management services such as mechanical and electrical maintenance, electrical testing and works.

Sub-Lot 3B: Hard FM (annual requirements under £50,000)

This lot is designed for more specialist Hard FM requirements, typically delivered on a regional/local basis.

To view the full user guide for this framework, please visit the Total facilities management solutions page.


The Total FM framework is the newest addition to the frameworks we provide at ESPO which include: cleaning services; commercial catering equipment supply & maintenance; electricity; estates management; fire safety products & services, grounds maintenance and waste services.

For further information on these and our full range of facilities management frameworks, click here.

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