Our innovative ePay technology is installed at around 50 NHS organisations around the country, where it has replaced the use of paper forms and resulted in substantial time and financial savings.

The digital system was developed by NHS SBS to help the national drive for a paperless NHS, whilst delivering financial savings and greater staff productivity through more accurate, user-friendly and faster workforce admin processes.

Designed to interface seamlessly with the NHS ESR (Electronic Staff Record), ePay has four modules - expenses, salary, absence and HR forms - that can be implemented separately or together, depending on the specific needs of an NHS organisation.

After introducing the technology to improve its employee expense and timesheet processes, for instance, The Ipswich Hospital NHS Trust has forecast almost £0.5 million savings over five years and eradicated around 1,000 paper forms every month.  

Elsewhere, South Central Ambulance Service NHS Foundation Trust (SCAS) has also benefitted from its 3,500 employees using ePay for claiming their hours worked. The automated system has replaced some time-consuming paper processes for staff and the organisation. The trust, which serves a population of over four million people, is expecting to make significant savings over the next few years.

The ePay system can be adapted with bespoke rules to fit an organisation's existing policies. This has led to increased staff understanding of - and better compliance with - correct procedures, as new standardised processes remove any potential for different interpretations and ensure a consistent approach across an NHS organisation.

Meanwhile, where paper-based systems give limited visibility of the reasons behind an expense or overtime claim, for example, ePay provides much more comprehensive and useful data, enabling better-informed management decisions when it comes to workforce deployment. 

To find out how ePay can help you also save time and money that can be better spent on frontline patient care, please do get in touch.

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