Focus on common sense
policing as Government frees up more time for police to spend on the beat
HOME OFFICE News
Release (024/2009) issued by COI News Distribution Service. 16
February 2008
Home Secretary
Jacqui Smith today announced the next step in common sense
policing by scrapping a police timesheet freeing up an estimated
260,000 police hours to focus on cutting crime and driving up
public confidence. From today police officers will no longer have
to complete the annual police activity analysis form accounting
for their activity for each 15 minute working period of their
shifts over a two week period - a step which alone frees up
approximately 150 extra officers and staff.
Today's announcement is the latest in a series of cuts to
red tape and builds on actions already underway including:
* axing the foot-long stop and account form earlier than promised
- saving 690,000 hours per year;
* reducing by 80 per cent the amount of form-filling police must
do when recording 80 per cent of crimes;
* 10,000 extra hand-held devices are now available with further
investment made to deliver 30,000 devices by March 2010. This £80m
investment in mobile data devices will save officers up to 30
minutes per shift as they send and receive information while on
the beat.
These radical reductions in bureaucracy have been made possible
by the reforms in accountability structures announced by the Home
Secretary in last summer's Policing Green Paper. Police
forces are being empowered to engage with the communities they
serve and tackle the issues that matter most to them. By scrapping
all central targets except one - to increase public confidence -
it is local people, rather than central government who are telling
the police what service they need and holding them to account via
the policing pledge.
The latest reductions in red tape take us even further in
delivering on Sir Ronnie Flanagan's ambition for reducing
bureaucracy by "not less than 5 to 7 million hours" of
officer time. This would save the equivalent of every police
officer a whole week each year to patrol your street more often
and tackle the crimes that matter to your community. By freeing up
the police we are returning to common sense policing - trusting
officers to use their professional judgment to understand and
deliver the service that their communities want.
The Home Secretary announced today that she accepted all of the
recommendations made by Sir David Normington, Permanent Secretary
of the Home Office, in his Review of Data Collection, which could
halve the number of data requests the Home Office issues to police
forces. In addition the Home Secretary welcomed the interim report
by Independent Reducing Bureaucracy Advocate Jan Berry, also
published today.
Home Secretary Jacqui Smith said:
"I have a single-minded focus on building public confidence
in policing - and that means that the police should be answering
to the public, not the government. I have listened to frontline
police officers who tell me they want to spend less time on
paperwork and more time on the beat. That is why I committed to
cutting unnecessary paperwork in last year's Policing Green
Paper. To support our record number of police officers we have
already invested £80m in 30,000 mobile data devices for the
police, abolished all but one government target for the police on
public confidence and axed the lengthy stop and account form for
all forces freeing up 690,000 hours of police time over the next year.
"The measures I'm announcing today go even further.
These changes will halve the number of Home Office requests to the
police for data and by scrapping this lengthy timesheet I hope to
free up around 150 extra officers and staff. I challenge all
police forces to make the most of these common sense cuts and
trust the expertise of their officers to get down to business
focusing on the issues that matter most to communities - driving
down crime and driving up public confidence.
"I am delighted that Jan Berry recognises the progress we
are making and support her call to Ministers and chief constables
to think twice before creating more forms or bureaucracy."
In his review Sir David Normington made the following
recommendations which could lead to a 50 per cent reduction in
Home Office requests for data from the police that will now be
implemented. For example:
* as forensic science has matured we
are now in a position to achieve the same investigative forensic
success with less form filling by front-line forensic experts -
this means we are now able to reduce forensic data collection by
33 per cent.
* reducing the Serious Crime Analysis System and replacing the
current survey with a more effective process will reduce this data
requirement by 80 per cent and will give investigating teams more
time to investigate crimes and will save between 2,500 and 5,000
hours of investigative time each year.
To prevent any new red tape creeping back in, the Home Office
will set up a bureaucracy 'star chamber' to form a wall
against the creation of any unnecessary police red tape. This
group will scrutinise all proposals to stop any unnecessary red
tape being created that could impact on frontline policing.
Alongside these measures the Independent Reducing Bureaucracy
Advocate, Jan Berry, today published her interim report on
delivering further cuts in red-tape. In her report Jan Berry
recognises the amount of work being undertaken across Government
and the police service to reduce unnecessary bureaucracy and the
benefits that are already being delivered.
Her full report will be published later in the year but her
initial findings and recommendations are now being considered by
the government and include:
* support for scrapping time-sheets for police officers;
* reviewing working practices within forces to simplify processes;
* making more use of technology to free up officer time and
maximising the use of existing Airwave equipment; and
* reviewing police charging practices to reduce unnecessary
burdens on officers and help them to use their discretion more.
Jan Berry, supported by a practitioner group made up of police
officers and staff, is also looking in detail at the bureaucracy
involved in ten time-consuming policing processes in order to
identify where further savings can be made.
Jan Berry, Independent Reducing Bureaucracy in Policing Advocate said:
"I am pleased to report real progress is being made. I
welcome the enthusiasm across government and the police service to
bring about change and reduce unnecessary bureaucracy.
"Whilst intentions are good, the change has yet to be fully
embedded and this presents a real challenge. Firstly in
maintaining the momentum; streamlining processes, restoring
discretion and rebuilding confidence, and secondly, identifying
and consistently implementing national standards and best practice.
"We have reached the point, I believe, where we know the
problems and we also know most of the solutions. Ee now need to
get on and deliver them.
"From now on I see my job as being to make sure that every
Minister and every chief constable thinks twice before creating
more forms or additional bureaucracy."
Chief Insp Phil Standish, from Thames Valley Police, said:
"Anything that contributes to reducing the burden on our
frontline officers and allows them to focus on policing issues is
to be welcomed. Indications are that the changes introduced so
far, such as the new handheld devices, are having a positive
impact. We look forward to any further reductions in red tape."
NOTES TO EDITORS
1. Sir David Normington's Review of Data Collection can be
found at http://police.homeoffice.gov.uk/police-reform
2. Activity Base Costing (ABC) is an exercise that requires
officers to account for their activity for each 15 minute working
period of their shifts over a two week period. We estimate this
will alone save the equivalent of 146 full time police officers
and staff across forces. They estimate that scrapping ABC will
free up to an estimated 260,000 hours of police service time. This
is based on it taking the police service 260,000 hours in all each
year - i.e. 198,000 hours of officer and staff time for activity
analysis and a further 63,000 hours of staff time for the costing
exercise. We estimate that 79,000 officers and staff would have
been surveyed, including about half of all officers. They would be
expected to spend half an hour on training for the survey and
around two hours over the two-week period actually completing the
forms. For the costing exercise, we assumed an average over forces
of around 0.8 full time equivalent costing practitioners per force
engaged on this - using a figure of 1800 hours per person-year.
Both sets of figures are based on advice from practitioners.
3. Independent Reducing Bureaucracy Advocate Jan Berry's
interim report Reducing Bureaucracy in Policing can be found at http://police.homeoffice.gov.uk/reducing-bureaucracy
4. The Policing Green Paper was published on 17 July 2008 and can
be found at http://police.homeoffice.gov.uk/publications/police-reform/Policing_GP/.
5. Our response to the Policing Green Paper was published on 28
November 2008 and can be found at: http://police.homeoffice.gov.uk/publications/police-reform/green-paper-responses?view=Standard&pubID=599543
6. From 1 January 2009 police forces are no longer required to
complete a form during a stop and account encounter. Officers are
now required to record only ethnicity and need only provide the
person stopped with a pre-printed receipt on what to do if they
are unhappy with the conduct of the encounter. In 2006-07 there
were 1.8m stop and account encounters and the use of Airwave and
other electronic recording systems has the potential to save up to
690,000 hours each year.
7. We are making further investment in new technology to free up
officer time (£80m for mobile data devices). 10,000 extra
hand-held devices are now available with the infrastructure to
make this impact on time on the street (rising to 30,000 devices
by March 2010).
8. There has been significant progress in implementing the
recommendations from Sir Ronnie Flanagan's Independent Review
of Policing in England and Wales. Of the 59 recommendations made
by Sir Ronnie Flanagan (covering both his interim and final
reports), 19 have already been implemented and we are making good
progress against the remaining recommendations.
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