back to listings SME Profile: hfx Ltd

hfx Ltd

The Midden, Node Court, Drivers End Lane, Codicote, Hertfordshire, SG4 8TR

Tel: 01438 822170 Email: Web:

Welcome to HFX - 40 years an industry pioneer, from Flextime® to one-card solutions

hfx began trading in the UK in 1971, we pioneered and introduced the concept of flexible working hours and Flextime® still remains our registered trademark. We continue to develop and produce industry-leading solutions in workforce management and time recording.

Our fully integrated ‘one card-one solution’ systems incorporate access control, photo ID production and time analysis, with the ability to integrate with major HR and payroll systems.



Much more than just a Flextime® system

hfx Flexitime Management Solution is a fully integrated workforce management system which can be interfaced to your HR, payroll, access control, finance, photo ID, time recording job costing and other key business systems without compromising functionality.

The hfx solution was designed in close collaboration with our customers – people who know what they need from a time recording, absence planning and personnel management system:

  • Complex working schedules and rotating shift patterns
  • Part time patterns, including term-time working
  • Sophisticated overtime calculation
  • Multi-site operation ­– even worldwide
  • Automatic interface to other HR systems
  • Export of data and reports in a variety of formats
  • True paperless solution
  • Customisable design ­– can be tailored to your exact requirements
  • Ideal support for home working
  • Supports active authentication login
  • Manage unlimited numbers of employees
  • Access to other SQL based systems
  • Real time presence indicator panel for reception
  • Help manage a flexible working environment
  • Easy mobile access empowers flexible working practices

hfx easily integrates with all other major systems, providing a user-friendly interface that combines:

  • Time recording (including flexitime calculation, shift working and overtime calculation)
  •  Access control
  • Photo ID and card production
  • Absence planning and analysis (including Realtime Bradford Factor and Sickness Trigger Points)
  • Efficiency calculation and workload measurement reporting
  • The way that we all work has changed dramatically over the past 10 years, and hfx has been designed to meet those changes.


Our consultative approach ensures that customers are provided with bespoke Time & Attendance systems tailored to their exact needs. Our experienced team will be on hand to advise you through every step of the process, from pre-sales to purchase and installation of your new system through to our after sales care service. One employee or hundreds of thousands. One site or many. Maximise the benefits of flexible working with an hfx system, built around the exact needs of your organisation/workforce. The hfx solution is a fully integrated Personnel Employee Management system which connects with your HR, payroll, access control, finance, photo ID, time recording job costing and other key business systems without compromising functionality. hfx easily integrates with all other major systems, providing a user-friendly interface that allows for:

  • Full customisation
  • Multi-site operation, even worldwide
  • Unlimited numbers of employees
  • Automatic interface to other HR systems
  • Automatic third party integration
  • Self-service web portal access


  • ABSENCE MANAGEMENT Intelligent absence management for optimum workforce efficiency 
  • ACCESS CONTROL Enhanced Flexitime management with integrated access control 
  • EMPLOYMENT LAW Stay in control of changes in employment law without disruption to your workforce 
  • HARDWARE  A range of time and access hardware for virtually any system requirement 
  • MANAGEMENT REPORTING Enhanced reporting options for maximum efficiency and engaged workforces 
  • MULTIPLE ROLES Easy time management of staff with multiple roles 
  • TIME OFF IN LIEU Intelligent employee management for maximum efficiency and engaged workforces 


One-card solutions for Time Recording, Access Control and Photo ID

Card technology has changed considerably in the past twenty years. Traditional formats have been replaced by proximity and smart cards, which provide much wider functionality than ever before. With our fully integrated systems, you can use a single Photo ID card to book in and out as well as to gain access through the car park barrier and front door. With the availability of so many different card manufacturers and technologies, we need to be as flexible as possible. We have never yet found a proximity card format we have not been able to interface with our hardware. These formats include:

  • Magnetic swipe
  • Mifare
  • HID Proximity
  • Legic Proximity
  • HiTag Proximity
  • Trovan Proximity
  • Cotag Proximity

Fully integrated Photo ID cards

Photographic identification is increasingly important for security-conscious organisations. Several different cards are often required for various functions such as access control, time recording, cashless vending and as identification. Our fully integrated Photo ID card production systems enables users to:

  • Import pictures and logos
  • Integrate with existing hfx, Win Time, or Access Control systems – removing the need to input data twice
  • Print images directly to the card or overlays, with double or single sided printing
  • Obtain optional built in magnetic coding of swipe cards
  • Produce cards instantly (no more need to wait for replacement/new cards from suppliers)

hfx ID Card Bureau card production service

As an alternative to producing your own cards you may wish to take advantage of our bureau service. Please contact us for more information, including card design.

Talk to us about the ideal solution to meet the specific requirements of your organisation.



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